Procedure

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Consultation and Participation Procedure

This procedure describes arrangements for consultation with stakeholders and to enhance efficiency and effectiveness of decision making which are appropriate to their specific circumstances.

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WHS Committee or Working Group Terms of Reference

This Terms of Reference (ToR) document establishes the agreed functions of a WHS Committee or Working Group, both collectively and individually. It is owned, maintained and utilised as a guiding document by the Committee or Working Group to ensure efficient and effective consultative outcomes and risk-based decision making.

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Training and Competency Procedure

This procedure describes the arrangements for training and competency and describes the process and requirement for providing training and information to ensure all employees and contractors have the necessary material, technical skills and competency to safely perform the job efficiently and to fulfil the requirements of their role.

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Document Control & Record Management Procedure

This procedure provides a framework for the management of WHS documents and records in accordance with legislative requirements and best practice standards.

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Injury & Claims Management Procedure

This procedure supports the Injury Management Policy and Recovery at Work Program. It documents how the arrangements outlined in the Program is to executed. This procedure can be used by all employers whether small or large.

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Hazard Identification & Risk Assessment Procedure

This document outlines a procedure for effectively identifying and assessing the risks, implementing appropriate control measures and monitoring and reviewing the effectiveness of the controls.

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Safety Event Management Procedure

This procedure outlines the safety event management, reporting and investigation processes and is intended to ensure:

·      that all incidents and near misses are recorded, reported and investigated with the view to preventing a reoccurrence of similar events;

·      requirements of the WHS Management System are met;

·      compliance with legal requirements for incident notification and government reporting; and

·      a safe workplace for all employees, contractors and visitors through effective and systematic safety event investigation and reporting mechanisms, to ensure that further risks of workplace incidents and near misses are eliminated.

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Out of Service Procedure

This procedure provides direction for managers and employees to develop and implement appropriate strategies to isolate forms of potentially hazardous energy relating to plant, machinery and equipment and minimise the risk of an accidental release of hazardous energy occurring which could result in injury or illness.

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Recruitment Procedure

This document outlines the procedure for the recruitment of the most competent and suitable people for our organisation.

This procedure is intended to ensure:

·       that the most competent and suitable people are recruited and retained;

·       a career path, promotional, and development opportunities to all employees;

·       all appointments are based on merit having regard to an applicant’s ability, knowledge, and skills relative to the position; and

·       the elimination of direct or indirect discrimination from recruitment practices.

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Emergency Preparedness and Response

This procedure describes the arrangements for emergency preparedness and response and provides management with direction to ensure the basic requirements for the response to emergency situations are meet. 

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Drug and Alcohol Procedure

This procedure gives a clear, transparent and consistent processes for addressing the testing and risks associated with drugs and alcohol in the workplace.

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Traffic Management Procedure

This document provides direction for minimising the health and safety risks associated with traffic movements.

This procedure covers the movement of vehicles, including customer and contractor vehicles, in and around the workshop, forecourt, yard and carpark. This procedure is intended to minimise the risk of motor vehicle accidents.

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Communication Procedure

This procedure provides direction for the implementation of effective communication of Work Health and Safety (WHS) information.

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Change Management Procedure

This procedure provides a risk based Change Management process to ensure that the safety and wellbeing of people and Work Health and Safety (WHS) performance and outcomes are not compromised by organisational change and that changes are introduced in a planned, systemic and consultative manager. 

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Asset Lifecycle Management Procedure

The purpose of this procedure is to provide a framework for the efficient and effective management of fixed and mobile assets through their entire lifecycle.

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Workplace Inspection Procedure

This Procedure provides direction for managers and employees in how to conduct regular workplace inspections at the workplace. 

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Management System Audit Procedure

This procedure describes the auditing processes used to verify the implementation and evaluate the effectiveness of the Work Health and Safety (WHS) Management System.

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Fitness for Work Procedure

This procedure maintains a fitness for work regime that would ensure that where there is a genuine concern for the safety and wellbeing of an employee, that the extent of the fitness related concern can be adequately understood in order to consider the best possible means to address the risks.

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Fitness for Work Risk Management Guide

This guide has been developed to help with understanding fitness for work risk management philosophy and principles and should be read in conjunction with the Fitness for Work Policy (WHS-POL-11), Procedure (WHS-PRO-11.1) and other referenced documentation.

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Fatigue Management Procedure

Fatigue is a fitness for work concern that can affect the health and safety of employees and the risks should be managed to a level as low as reasonably practicable. Fatigue can be caused by both work and non-work related factors. The objective of this procedure is to support a Duty of Care to manage fatigue induced fitness for work concerns which may place employees or other persons at unacceptable risk of injury or illness. 

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Purchasing Procedure

This procedure provides an effective internal control framework for selecting and purchasing goods and services from approved and reliable goods suppliers and service providers (suppliers) that present the lowest possible level of WHS risk to its employees and other persons involved in the business.

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Personal Protective Equipment Procedure

PPE is any piece of equipment used by employees, contractors or visitors to provide protection from hazards in the workplace.

PPE is provided to control hazards identified in the workplace where it is not practicable to eliminate or control the hazard through other measures, or if additional protection is required to support existing hazard control measures.

This procedure provides direction for employees in the appropriate selection, use, storage, maintenance and replacement of PPE, as well as the training required. 

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Hazard Identification Procedure

This document outlines the procedure for effectively identifying hazards and implementing preventative measures to decrease the risk associated with that hazard.  

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Risk Assessment Procedure

This document outlines the procedure for effectively assessing risks, implementing appropriate control measures and monitoring and reviewing the effectiveness of the controls.

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Change Management Process Flow (Typical Diagram)

This diagram represents a typical change management process supporting Change Management Policy and Procedure.

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Service Provider Management Procedure

The purpose of this procedure is to provide an effective internal control framework for supporting preferred service providers (suppliers) in meeting, as far as reasonably practicable, their work health and safety obligations and protecting all persons from the hazards and risks associated with their work activities.

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Chemical Management Procedure

This document outlines the procedure for effectively identifying and assessing the risks associated with chemical use in the workplace, implementing appropriate control measures, monitoring, and reviewing the effectiveness of implemented controls. 

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Hot Work Procedure

The purpose of this procedure is to outline the process and responsibilities to manage hot work-related hazards and the methods by which safe hot work controls are implemented to minimise the risk of injury from fire or explosion when these activities are not part of normal routine and conducted outside of designated hot work areas.

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Asbestos Management Procedure

This procedure provides company processes to be followed in the management of ACM I the workplace, however, this procedure does not intend to duplicate or replace the Code of Practice How to manage asbestos in the workplace. The code of Practice must be adhered to and referred to for additional detail.

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PPE Fitment, Storage and Maintenance Guide

This Procedure is to guide employees with a safe practice of PPE. PPE is provided to control hazards identified in the workplace where it is not practicable to eliminate or control the hazard through other measures, or if additional protection is required to support existing hazard control measures.

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Induction Training Procedure

This procedure enables the process and requirement for providing training and information to ensure all employees and contractors have the necessary material, technical skills and competency to safely perform the job efficiently and to fulfil the requirements of their role.

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WHS Management Review Procedure

This procedure describes the process for conducting management review of the Work Health and Safety (WHS) Management System 

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Safety Critical Operations Procedure Manual

The intent of this manual is to document the processes and procedures required to ensure the safety of people and the protection of assets when undertaking safety critical tasks and activities.

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